Job ID: C10-050

Job Title: Administrative Assistant

Job Type: Full Time

Department: Competency Center

Division: Oil & Gas North America

Reports to: Director, Competency Center

Location: Calgary, Alberta CANADA

Telvent delivers Information Technology for a sustainable and secure world.  We specialize in solutions with high added value in four specific industrial sectors (Oil & Gas, Electricity, Traffic, and Environment) in the Americas, Europe and China.  With over 40 years experience in industrial control and business process management systems, Telvent executes projects and provides technical services in the field of mission-critical, real-time control and information management.  With a comprehensive portfolio of outsourcing and consulting services, Telvent manages IT and telecommunications infrastructure for an extensive international client base.  At the source of Telvent's success are its people.

This position is responsible for providing support and general assistance to the administrative team within the Oil & Gas Competency Center. Responsibilities include:

• Handle the printing/scanning requirements, including arranging for outside services.
• Print & ship training material.
• Enter training data and generate the associated lists, reports and certificates
• Prepare and distribute training schedules weekly and assist the Training Administrator
• Act as the main backup for the Customer Service Help Desk
• Assist in the activities of the Customer Service 24x7 support operation
• Assist the Customer Service Administrator
• Prepare monthly customer reports and post them to the extranet for customer access
• Produce monthly response effort reports for Customer Service
• Assist the Financial Administrator as required
• Maintain employee absence and vacation reports
• Arrange for meetings and meeting refreshments
• Enter data in the quality issue tracking (PRR) database and follow up with actions to close
• Provide assistance to the Shared Services Administrator
• Understand and follow the applicable quality standards and procedures for the tasks assigned
• Identification and reporting of any environmental or safety issue to the appropriate resource

• Adaptability and flexibility to change
• Independence and decision making
• Analytical ability
• Written and oral communication
• Organization and planning
• Customer Orientated
• Results Orientated

• A High School Diploma with some general knowledge of office functions
• Experience with Microsoft Office applications including Word, Excel and Access
• Experience working in a team environment

Resumes will only be accepted via email. For consideration to this position, please email your cover letter and resume to: hrcanada@telvent.com and reference the Job ID and Job Title in the subject line of your email.

Please be advised only candidates who are being considered will be contacted.