Job Title: Senior Administrative Assistant

Job Type: Full Time

Job Classification: Administrator

Department: Operations

Reports to: Vice President Oil & Gas International

Division: Oil & Gas International

Location: Southport -Calgary, AB

Vertical: Energy

Telvent delivers Information Technology for a sustainable and secure world.  We specialize in solutions with high added value in four specific industrial sectors (Oil & Gas, Electricity, Traffic, and Environment) in the Americas, Europe and China.  With over 40 years experience in industrial control and business process management systems, Telvent executes projects and provides technical services in the field of mission-critical, real-time control and information management.  With a comprehensive portfolio of outsourcing and consulting services, Telvent manages IT and telecommunications infrastructure for an extensive international client base.  At the source of Telvent's success are its people.

The Oil and Gas International division is seeking an experienced Senior Administrative Assistant to assist the Vice President in the organization and administration of this global business unit.This professional will be responsible to uphold the image, integrity and responsibilities of the division.Diplomacy, tact and confidentiality in a highly cultural diverse organization are essential.

Responsibilities include:

Administrative

• Manage confidential correspondence
• Coordinate meetings across all levels (External and Internal, both local and remote)
• Liaise with customers/employees, corporate, and other Telvent offices
• Become a member of the key administrative team
• Assist with customer visits and meetings
• Manage calendar, timesheets and expense reports for the Vice President
• Manage divisional information data repository (Wiki)
• Perform Event Planning and Coordination as required

Financial

• Prepare monthly G&A report and perform variance analysis
• Prepare monthly consolidated divisional budget follow up report
• Assemble monthly divisional critical project report
• Perform SAP approvals, transfers and requests
• Prepare other special reports and analysis as required

Other

• Serve as prime point of contact and coordination for division
• Special assignments as required

General:

• Proficient writing skills is a must
• Excellent interpersonal, negotiating skills, dynamic and influential
• Able to work in a team-oriented environment
• Proven desire to excel, results oriented, excellent communicator, organizational skills and the ability to work well independently and with others
• Ability to multi-task and meet deadlines with limited guidance is essential

Technical:

• Fluency in English. Fluency in Spanish or other languages is an asset
• Highly proficient in MS Office, Use of MS Excel, MS Power Point, MS Visio an asset
• Cost monitoring
• Invoice verification
• Purchase request management

The ideal candidate will have:

• A Technical Diploma or Certificate in Office Administration, Business or related discipline
• Previous experience as a Senior Secretary/Assistant
• Computer Software experience, including advanced knowledge of MSExcel and MSPowerPoint, and basic knowledge of Lotus Notes
• Excellent written and oral communication skills
• SAP experience an asset

Resumes will only be accepted via email. For consideration to this position, please email your resume to: hrcanada@telvent.com and reference the Job ID and Job Title in the subject line of your email.

Please be advised only candidates who are being considered will be contacted.